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RECORD OF PROCEEDINGS OF THE
84th ANNUAL CONVENTION OF THE
RURAL MUNICIPAL ADMINISTRATORS?lt;br> ASSOCIATION OF SASKATCHEWAN

held in Saskatoon, Saskatchewan at the Saskatoon Inn, May 12th to 15th, 2003

MONDAY, MAY 12
PM

Noon              -Annual Golf Tournament at the Willows Golf and Country Club sponsored by the                       ‘Gang of 3': RBC Financial, Kramer Ltd. & Signal Industries.
            
             Winners: Jim & Bonnie Reiter
            
             Harvey & Marilyn Hemmingway

7:30              Registration - Mezzanine ABC
                         
-Carried out by Staff of Sask. Mun. Hail Insurance Ass’n

Saskatchewan ‘C? Room
8:00              
-Wine & Cheese Reception + Social Evening
                         
-Compliments of the RBC Royal Bank & Amec Infrastructure
                         
-Entertainment by Martin Janovsky

TUESDAY, MAY 13
AM


Starting at 8:30              -Registration - Mezzanine ABC
                                    -Early Morning Coffee Courtesy of Anderson Paving & Rental

9:00 to 10:15                 -Saskatchewan ‘A?Room
                                    
-Seminar conducted by: Advisory Staff - Municipal Services

                                    -Saskatchewan ‘C?Room
                                       Panel Discussion:
                          “Marketing Strategies - Secrets to Success?lt;/em>
                                      Hints on Selling SMHI and AMHI
                         
Panel of R. M. Administrators who have had success in selling hail:

10:15 to 10:30             -Coffee Courtesy of Prairie Steel Products -and- A. J. Harlick                                    Earthmoving

10:30 to 11:45             -Above 2 seminars repeated.

11:45 Adjourn for Lunch.

11:50                        -Saskatchewan ‘B?Room
            
                   NOON LUNCHEON sponsored by Sask-Power & Canada Post

                          OFFICIAL OPENING OF CONVENTION:

             Call to Order: Jim Reiter, President
            
Rural Municipal Administrators Association

             'O Canada'
             - led by Richard Sylvestre, Retired Admin. R. M. of Miry Creek #229
            
- accompanied by Karen James, Admin. R. M. of Mountain View #318

            
Blessing, followed by Meal

             Moment of Silence
            
- in remembrance of members who have passed away
            
during past year.

             Opening Address: Richard Sylvestre,
            
Retired Rural Administrator - R. M. of Miry Creek #229

             Greetings: Neal Hardy, President
            
Saskatchewan Association of Rural Municipalities

             Greetings: Sask-Power - Anna Willey, Ex-Dir. of Communications

             Greetings: Canada Post - Doug Bell

             Reply: Kevin Ritchie, Vice-President
            
Rural Municipal Administrators Association

INDUCTION OF NEW MEMBERS
President Jim Reiter, Vice Pres. Kevin Ritchie and Ex-Dir. Jim Angus
Carol ALLINGHAM Poplar Valley #12 Rockglen
Joan BABECY Marriott #317 (Ass’t) Rosetown
Claudette COPPICUS Lumsden #189 (Ass’t) Lumsden
Sandra GALAMBOS Laird #404 Waldheim
Heather GODWIN Rocanville #151 Rocanville
Brenda GOULDEN Churchbridge #211 Churchbridge
Shauna HAW Elfros #307 Elfros
Rose HUNTER Wolseley #155 Wolseley
Diana LEE Progress #351 Luseland
Regan MacDONALD St. Andrews #287 Rosetown
Lorelei PAULSEN Touchwood #248 Punnichy
& Kutawa #278
Sharon POPE Big Quill #308 Wynyard
Kara PORTER Rosemount #378 Landis
Sharolyn PRISIAK Emerald #277 Wishart
Delsey ROSKE Willowdale #153 Whitewood
Linda SANDWICK Parkdale #498 Glaslyn
Marilyn SCHELLER Glen Bain #105 Glen Bain
Doran SCOTT South Qu’Appelle #157 Qu’Appelle
Pam SCOTT Cymri #36 Midale
Miranda SERHAN Hazel Dell #335 Okla
Donna WEINKAUF Loon Lake #561 Loon Lake
Larry WIGHTMAN Sask. Landing #167 Stewart Valley

PM
2:00 ‘Sharp?             Saskatchewan ‘B?Room

2:00              Executive Director Reports: Jim Angus
            
             - Auditors Report.

MOTION:              Morgan (RM 31)/Olney (RM 1): That the 2002 Audited Financial Statement of              the Association, as prepared by Gilchrist and Co. Of Rosetown, Saskatchewan, be              adopted as presented. CARRIED.

                          - Appointment of Returning Officer +
            
             outline of election procedures.

MOTION:              Dyck (RM313)/Burak (RM434): That Ken Engel be appointed as Returning              Officer for the 2003 RMAA Annual Elections, and, That Audrey Trombley, Neal Hardy              and Jim Angus be appointed as Deputy Returning Officers.
            
CARRIED.
            
             - Convention Announcements.

2:10              Introduction of Executive: President Jim Reiter

2:15              Presidents Address:
                         
- Jim Reiter, Administrator: R. M. of Marriott #317
            
             R. M. of Pleasant Valley #288


2:40              Introduction of Fraternal Delegates:
                          - U.M.A.A.S. -Colleen Digness - Town of Choiceland
                          - A.A.R.M.A. - David Dmytryshyn - Sturgeon County
                          - M.M.A.A. - Marna Bulbuck - Town of Roblin
                         
- S.A.S.B.O. - Huguette Lutz - North West Catholic S. D. #16

2:50             
PRESENTATION OF 25 YEAR MEMBERSHIP PINS:
            
             - Vice Pres. Kevin Ritchie, Ex-Dir. Jim Angus + Pres. Jim Reiter

                          Ann CAMPBELL Star City #428 Star City
            
             Larry EDEEN Kinistino #459 Kinistino
            
             Harvey HEMINGWAY Sarnia #221 Holdfast

3:05 to 3:20  Coffee Courtesy of Ducks Unlimited

3:20              Address: Vice Chief Greg Ahenekew
            
             “First Nations & Municipalities;
            
             Relationships & Diversities?lt;/strong>

3:45              Address: Dale Bonke - Saskatchewan Environment
            
             “De-commissioning Landfills & Regional Waste Management Systems?lt;/strong>

4:30             
Adjourn.

                  “FREE EVENING FOR DELEGATES?lt;/font>


WEDNESDAY, MAY 14
AM


Starting at 8:30            
Registration - Mezzanine ABC
            
                          Early Morning Coffee Courtesy of W. F. Botkin Construction

                          Saskatchewan ‘B?Room

9:00                           Update: Donna Strudwick, RMAA Committee Chair -and-
                          Layne McFarlane, CA
                          “New Financial Reporting System?lt;/font>

9:30                           Address: Hon. Ron Osika, Minister
                          Saskatchewan Government Relations & Aboriginal Aff.

10:00                           Saskatchewan Municipal Hail Insurance Presents:

             ‘KEYNOTE PRESENTATION?lt;br>              With PATRICIA KATZ
             “Crazy World - Crazy Times: Making a Difference
             One Person, One Task, One Moment at a Time?lt;/strong>

10:30 to 10:45             Coffee Courtesy of Saskatchewan Credit Unions

10:45              Patricia Katz presentation continues.

11:45              Adjourn for Lunch (Delegates on their own for lunch)
PM
                          Saskatchewan ‘B?Room

1:30              Report on Long Term Disability Plan & Extended Health
                          - Jack Comeau, Sentinal Life Management
                          - Kathie Gessner, S.A.R.M.

             UPDATES:
1:45              Neal Hardy, President S.A.R.M.

2:00              Ken Engel, Executive-Director S.A.R.M.

2:00                    Returning Officer Ken Engel noted that the deadline for nominations
            
             for President had arrived and asked if their were any further nomination. He                           noted that only one nomination had been received and declared Mr. Kevin                           Ritchie of Wilcox elected as President of the RMAA for the year 2003-2004.                           Mr. Ritchie thanked the delegates for their support.

2:15              Murray Otterson, Manager
            
             Sask. Mun. Hail Insur. Ass'n

2:30              Update: Audrey Trombley, RMMA Representative
                         Mun. Employees Pension Plan

2:50              Address: Julie Bidwell
                          Agricultural Health & Safety Network

3:00 to  3:15  Coffee Courtesy of Imperial Oil -and- Luscar Ltd.

3:15              Presentation by Canadian Blood Services
                         
- BLOOD DONOR CHALLENGE AWARD!
            
             - 2002 Winner - Division 5; award accepted by Robert
            
             Thurmeier, Director

3:20              Saskatchewan Government Relations & Aboriginal Affairs
            
“CURRENT ISSUES IN MUNICIPAL GOVERNMENT?lt;/font>
             - Presentation by :

  • LARRY STEEVES, Associate Deputy Minister
                 Municipal Relations Division        
  • other Department Staff:    Trent Good
                             
                Larry Billett
                                         
    Sheldon Green
                                       
      Doug Morcom

4:00              Adjourn.

6:00              Saskatchewan ‘B?Room

             CONVENTION BANQUET
             Courtesy of Saskatchewan Municipal
                          Hail Insurance Association

             - Presentation of Lou Jacobs Award
                          - 2003 Recipient; Sinclair Harrison
                                       Past President S. A. R. M.

             - Presentation of Service Awards to Retired Administrators.
             President Jim Reiter, Vice Pres. Kevin Ritchie & Ex-Dir. Jim
                                                                                    Angus

      • Marlene BENKO Touchwood #248 & Kutawa #278 Punnichy
      • Donn BERGSVEINSON Wood Creek #281 Simpson
      • William COWARD Cymri #36 Midale
      • Ray DUBE Frontier #19 Frontier
      • Don FIZELL Prairiedale #321 Smiley
      • Sandra LEITCH Elfros #307 Elfros
      • Sydney MCGILLIVRAY Piapot #110 Piapot
      • Joseph RIES Happyland #231 Leader

             - Retiring Board Member plaque presented to Audrey Trombley.

             - Presentations by S. M. H. I. - Clayton Hobman, Pres.

             Prize Draws were won by the following:
                          - Shauna Haw
                          - Rona Seidle
                          - Gailene Gallais
             Courtesy of Sask. Ass’n of Rural Municipalities

9:00 Free Night for Delegates.

THURSDAY , MAY 15
AM


             Saskatchewan ‘B?Room
Early Morning Coffee Courtesy of Palliser Aggregates & L + R Asphalt

9:00              Committee Reports
                          - by your R. M. A. A. Board Members
                          - Update on Committee Activities on your behalf over the Past Year!

9:10       Deputy Returning Officer Dale Harvey opened a 5 minute nomination
             period for the position of Vice President of the Association and noted that
             the business of the convention could continue during the nomination period. At 9:15 Mr.              Harvey made a final call for nominations. He noted that only one nomination had been              received and declared Mr. Don McCallum elected as Vice President of the Association              for the year 2003-2004. Mr. McCallum thanked the delegates for their support.

10:20              DIVISIONAL MEETINGS:

NOTE: Elections will be held in Divisions 2, 4, & 6
Division 1 ? Courtyard Room
Division 2 ? Saskatoon Room
Division 3 ? Manitoba Room
Division 4 ? Canadian Room
Division 5 ? Saskatchewan ‘A?Room
Division 6 ? Saskatchewan ‘C?Room

11:15              Saskatchewan ‘B?Room

- Introduction of New Executive
- New Directors; Karen James in Division 6 and Tim Leurer in Division
4 were welcomed and Donna Strudwick was congratulated
on her re-election in Division 2.
- RESOLUTIONS - Only one resolution was dealt with and the results
are on the resolution listing which is attached hereto and
forms part of the minutes of this meeting.

- S.A.R.M. Door Prizes -Janie Metcalfe

­ TRAVEL VOUCHER DRAW ($600.00)
             ­ Sponsored by CAA Travel
             - Winner - Gloria Teer - R. M. of Spiritwood #496

- Any other Business.

- Adjourn.

Coffee Break this morning Courtesy of Sask-Tel

2003 Convention Attendance
Administrators - 249
Spouses - 45
Associate Members - 8
Visitors - 30
Total - 332

(32 R.M.’s not represented)